Third-Party Recruiter Guidelines: Compliant Job Posting

Commitment to Ethical Recruitment

Expertini Luxembourg Jobs is dedicated to upholding the highest standards of ethics and transparency in the recruitment industry.

FAQs: Third-Party Recruitment in Luxembourg




• What essential disclosures are mandated for recruiters in Luxembourg?

  Luxembourg labor laws mandate clear communication of several key details to candidates and employers:

  1. Agency Identification

  • Registered business name
  • Physical address
  • License number (where applicable)

  2. Fee Structure

  • Candidate-facing fees
  • Employer commission rates
  • Refund policies

• Specifically, what must recruiters disclose regarding their affiliation?

  Expertini Luxembourg Jobs mandates clear disclosure of recruiter affiliation or in partnerships. Recruiters must identify their company name, though specific client company names may be kept confidential until appropriate stages of the hiring process.

• What are the Luxembourg-specific ethical guidelines for recruitment?

  Adhering to local ethical standards is crucial. Here's a quick guide:

  ✅ Permitted Practices

  • Clear "Recruiter" labeling in all communications
  • Accurate and honest role descriptions
  • Respect for candidate privacy and data protection

  ❌ Prohibited Practices

  • Impersonating direct employers
  • Withholding critical job details or compensation information
  • Charging candidates illegal or undisclosed fees

• Are finder's fees or recruitment fees legal in Luxembourg?

  Luxembourg regulations permit finder's fees or recruitment fees under strict conditions:

  • Must be disclosed upfront to all parties involved (candidate and employer).
  • Fees are often capped at Luxembourg-specific maximums set by labor laws.
  • Crucially, fees should generally not be deducted directly from employee wages.

• What are the ethical protocols for handling candidate rejections?

  Ethical rejection protocols ensure a positive candidate experience:

  1. Notify candidates of their application status within 7 business days of a decision.
  2. Provide constructive feedback where appropriate to help candidates improve.
  3. Maintain talent community access for future opportunities.

• What recruitment tools does Expertini offer to assist third-party recruiters?

  Expertini provides specialized tools to enhance recruiter efficiency and credibility:

  1. Verified Recruiter Badge

     Earn a certified credential to build trust and increase your visibility with candidates.

  2. Transparency Templates

     Utilize pre-approved disclosure language and templates to ensure compliance and clarity in your communications.

• Is there a resource kit available for Luxembourg recruiters?

  Yes, we offer a comprehensive resource kit to help you navigate Luxembourg's recruitment landscape effectively:

  Luxembourg Recruiter Resource Kit

  Download Compliance Documents

  This kit includes essential compliance documents and best practices tailored for the Luxembourg job market.